Monthly Archives: August 2010

Expense or Items Tab? Items – Pt. 4

I’ve been discussing how to setup and use Items in QuickBooks. A common mistake is to use Items inconsistently. I will admit that in my early QuickBooks, I was guilty of this. Let’s use the example below of lighting fixtures. On the Invoice, you have no choice but to use an Item, but not on the bill (or check or credit card charge). You have a choice of using either the Expense tab or the Items tab. Most people use the Expense tab and select the expense or Cost of Goods account (like Job Materials). Continue reading

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Items Posting to the Wrong Account Items – Pt. 3

I’ve been discussing those misunderstood “Items”. In my first blog on Items, I said that Items were usually products, services and other charges and mentioned that a typical mistake was to use the wrong “type” of Item. My next article dealt with properly setting up an Item so it could track both expense & income if need be. Today I’d like to discuss another common mistake – coding an Item to the wrong account. Continue reading

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Using Items for Income and Expenses Items – Pt. 2

Last time I wrote about Items, saying they were probably one of the most misunderstood features in QuickBooks and discussed what an Item was. I then mentioned that a common mistake was to use the wrong Type of Item. Today I’d like to discuss another common Item mistake – leaving an Item as “single-sided” when it should be “double-sided”. Continue reading

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Understanding QuickBooks Items

I started using QuickBooks back in 1996, thinking it was just another piece of software I could easily learn. Boy, did I underestimate QuickBooks! But, many years and certifications later, I’ve learned sooo much yet still find myself learning since there are new features every year and different businesses have different needs. One feature in QuickBooks that took me a few years to really understand, was Items. Continue reading

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Prevent Negative Inventory

A cardinal rule (ESPECIALLY in QuickBooks Point of Sale) is to NEVER sell inventory unless it’s in your system – the result is negative inventory. Negative inventory causes all sorts of problems with your books and can be time consuming and costly to correct. Continue reading

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Extending the Capabilities of QuickBooks – Part 4

In my first blog on Method, I mentioned that there are limitations to what you can do in QuickBooks and that frequently a third-party software package can be the answer. The beauty of Method Integration, if you bump up to their full-blown package, is you can address several different areas of shortcomings in QuickBooks with just one solution and customize to suit your unique business. With the first level , you have remote access to QuickBooks, which many businesses want, some customization abilities, and you need only 1 license of QuickBooks but could have more than 5 users. The next level up is Method CRM which gives you sales and case management capabilities. With the full-blown level of Method Integration, you not only get remote access and Method CRM, but industry specific applications (Method Warehouse and Method Field Services) and the ability to customize in awesome ways, which is today’s discussion. Continue reading

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