Is It Time For a Change

Is it time to make a change with your bookkeeping and accounting products?  As you get near the end of 2018, it’s a good time to evaluate whether or not you need to make some changes.  Here are some questions to help you decide if you need to make some changes regarding the Intuit products:

Version of QuickBooks:  QuickBooks comes in different “flavors” and they aren’t all equal. You may be using your current version because that’s what you used when you got started, or that’s your accountant or peer recommended or that’s what you saw in CostCo, BJ’s or Sam’s or on the Intuit website.  As your business evolves, you may find the version that you were using, is no longer the best suited for you.  Start with a needs and a wish list.  Then see which version can offer most, if not all, that you want/need. Here are 4 key questions where the versions differ:

  • Scalability
    • How many need access? The higher the version, the more users you can have.
    • Who needs access to what? g. view reports, enter estimates, run payroll, create invoices, enter bills, reconcile bank accounts, etc.
      • Controlling who can do becomes more critical as you add users.
      • There’s just no comparison between controlling user access in Enterprise and Pro/Premier – Enterprise wins hands down.
    • Job Costing – While Intuit is “pushing” QuickBooks Online, the desktop products are still best for those of you with job costing and/or inventory. See my article on QB Online vs QB Desktop
      • Premier has additional job cost reports and Enterprise has WIP and Committed Cost reports.
    • Inventory If your business involves inventory, there are major differences between Pro, Premier and Enterprise. I have both a comparison chart and videos highlighting the differences (see the link below in the green box).
    • Intuit direct deposit: If you’re in Pro, Premier, or Enterprise and using Intuit direct deposit when paying employees, those direct deposit fees or per employee fees can add up quickly– especially if you have a weekly payroll! Enterprise Gold may save you money because it includes your payroll subscription AND direct deposit and per employee fees. Contact our office and we can help you compare costs and determine what’s best for you.

Enterprise Clients: Intuit has made several changes to their pricing structure over the last year or two, so contact our office to see if you have the best deal you can get with your Enterprise.

How “old” is your product? Intuit supports only 3 years (tech support, bug patches, payroll, payments) so 2016 will “sunset” on May 31, 2019. However, I strongly advise all my clients to review the new features EVERY year before deciding whether or not to upgrade.  There are times the new version will actually save you money with the new feature(s).  So don’t be penny-wise and pound-foolish!

Payroll – This is the best (and easiest) time of year to make a change to your payroll.  Intuit has several payroll products and offers the best in integration.

  • If job costing is important, then Enhanced and Assisted are still the best options and we can get you discounts on both products.
    • Assisted Payroll files your payroll taxes and reports so you don’t have to worry missing deadlines (and our discount is for the life of your subscription.
    • Through our office you get a discount for 1 year on Enhanced payroll (you do the paychecks and tax filings). However, if you have enough employees, sometimes Enterprise Gold will cost you less so let us help you compare your costs.
  • If you don’t need job costing, then I encourage you to look at Intuit’s Full-Service Payroll (IFSP)- it’s what I would use!
  • Not sure what’s best for you? Contact our office so we can help you or reach out to our payroll specialist Amber Burke, Amber_Burke@Intuit.com or 520-848-5649      
  • Regardless of which payroll products, there’s a chance we can get you discounted pricing – our payroll specialist, Amber, will have the answer Amber_Burke@Intuit.com or (520) 848-5649

Payments (Checks & Credit cards)– Intuit has the best integration, no monthly fee AND NO contract, so I always recommend trying it out. If you don’t like it, simply stop using it!  Our payment specialist, George (or one of his team – Joe, Marvin or Gabor), can give you the rates and any discount available through me.

George Madenian – George_Madenian@intuit.com 818-436-8158

So is it time to revisit your Intuit products?  Let us know if you would like to review and/or make a change and we’ll be happy to help you decide what’s best for your business and get the best deal.

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