This year, a few of the new features in QuickBooks 2020 are meant to help you get paid faster and save time.
Combine Emails: Currently when you invoice and email customers, if you have more than one invoice for a customer, you have to send multiple emails. Now, you can send one email that for all those invoices.
Easily Add Customer PO to Subject Line If you deal with commercial customers, they often have a PO for the work you’re doing for them. While you’ve been able to show the PO on the invoice, the customer has had to open the attachment to see which PO (if they have more than one with you). With QuickBooks 2020, the PO is referenced in the subject line. You’ll need to add or edit your email template (Edit > Preferences > Send Forms > Company Preferences). Place your pointer on the subject line where you want the PO number, then click on Insert field to add the PO to the subject line
Schedule Payment Reminders Having to call customers for invoices past due can be very time consuming, depending on the number of customers you have and how many are slow to pay. Now you can schedule payment reminders (for almost due and past due) so you don’t have manually do this each time (and I’m all for automating work!) You can send reminders for almost due and past due
Click on Customers>Payment
Speed up Payroll Setup Process with Employee Self-Setup
Ever have to ask an employee more than once for their contact info or W-4 or state withholding information or have to decipher their handwriting? Now you can email your employees and they can enter their address, withholding themselves. Currently this is for those who are new to QuickBooks payroll, but in future releases, the rest of you will be able to use this feature.
You can also check the status of employees going through their setup
Direct Deposit Status – Ever wonder about the status of direct deposit? You can either click on Employee> View Payroll Status or from the Pay Employees tab in the Payroll Center (near the bottom) you can Now you click on Employees>. The Payroll Status window will display the status of the Payroll such as ‘Sent to Intuit’, ‘Sent to Bank’, ‘Payroll Process’ or some error. Currently this is for those who are new to QuickBooks payroll, but in future releases this will be available to those already using Intuit Payroll.
“Small” but definitely helpful (has been on wish lists)
Smart Help: With the help of artificial intelligence (AI) the QuickBooks help is now trying to help you even more with the task or question you have with Smart Help (wasn’t all help “smart”? lol). Type in your question and QuickBooks will give you options including chat
Find a Company File: Ever “lose” your QuickBooks data file? Now QuickBooks can help you find it! Click on Find a Company File and then QuickBooks will pull up a list for you (if you have more than one)
Collapse Columns This new feature, has been on my wish list for a few years now. In the past, you’ve been able to collapse rows in reports (you just see the parent account or item), but you couldn’t collapse columns (e.g. just see class and not sub classes or just see customer and not all the jobs). Now you can! You can either click the menu button at the top of the report or click on the “-“ sign (shown next to all the columns)
So, are these new features worth the upgrade? I leave that to you to decide. My general rule of thumb is if these have been pain points and/or will save you lots of time, then it may well be worth the upgrade. If you are in 2017, you will need to upgrade before the end of May 2020. Should you decide you want to upgrade, let us know so we can be sure you get the version that’s best for you at the best price.