Tools for Your Cash Flow Arsenal

All businesses have ebbs and flows in their business and depending on your business, sometimes there’s a big difference between the highs and lows – especially with the current pandemic.  Today I want to discuss two products that might be useful in navigating through the fluctuations.

Cash Flow Tool

The first is Finigraph’s Cash Flow Tool. I’m excited about this add-on product because the cash flow reports and graphs in QuickBooks just don’t do enough for projecting out in your business and lots of my peers are using this both in their business and with their clients.  Cash Flow Tool works with both desktop and online versions of QuickBooks and it’s the easiest add-on to sync with your QuickBooks I think I’ve ever used. You can track daily cash balance, easily determine the best time to pay bills or get on the phone to get invoices paid.  Cash Flow Tool can even alert you to day(s) when you’re out-of-cash (hopefully you won’t need that alert).Cash Flow

They have a free version which projects 4 weeks out, lets you know how long your cash would last if no one paid, has many “cards” in the dashboard so you can see various metrics, like cash on hand, comparing this month or quarter of this year to this month or quarter last year, average days to collect from customers, average days you take to pay your vendors, and much more.  If I recall, you can sample their paid version for a short time.

With their paid version, you can see a bird’s-eye view of your historical cash flow for the last 12 months and with their patent-pending CashLearnTM (artificial intelligence), Cash Flow tool can forecast your cash flow for the next 6 months.  Predictions improve as the AI gathers historical data.    You can also easily run “what if” scenarios.

There are customizable dashboards so you can review what’s most important to you; They have over 30 business metrics, so you might use different dashboards depending on who needs to know what.  And if that’s not enough, you can export out to Excel using pre-formatted templates to customize even more.  There’s even a mobile companion app!Cash Flow

Here’s a short video letting you see more of the Cash Flow Tool.

If you want to learn more or see videos, go to  You can sign up for a demo/free trial or purchase a subscription. Receive a 10% discount on your first year when you enter Monica10 on the billing page. 


While most businesses have a few slow pay clients, did you know that once an invoice goes beyond 90 days past due, your chances of collecting it drop by 40-80%?   Unfortunately, many have had invoices go unpaid – and that definitely hurts your bottom line!  If you’re a sizable company, perhaps you have a collection agency that assists you on occasion.  But small businesses either can’t find a collection agency or don’t have the time to find one.  And spending the time to make the collection calls takes time away from more productive work and money (if you are paying someone to make those calls).

CollBox simplifies debt collection.  CollBox works with QuickBooks – both desktop and online, although the process is slightly different since the two products have different software coding.  You select the past due account(s) you want help and then answer a few questions, such as whether your customer has filed for bankruptcy or what’s the minimum amount you’ll accept to settle the account.  Collbox matches you with a reputable vetted collector for your industry.  You are shown the collector’s offer.  You owe nothing unless they collect.   Below are some screen captures from the demo I watched.Cash Flow

You are also able to monitor progress and leave messages for the collector.Cash Flow

Cash FlowOf course, it’s to your advantage to monitor almost or past due invoices so you can hopefully avoid collections, but in case the need arises, you might want to check this out!

If you try either of these products, I would love to hear how they work for you.

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